House Leaders

House Leaders (/admin/house-leaders)

House leaders are residents who take on building duties (mainly garbage management) in exchange for a rent discount. Tabs: Leaders · Discounts · Supply Requests · Duty Reports · Schedules · Collection Config. Their receipts have their own page, Receipts, in the sidebar.

• Leaders — who leads each building, shown by the leader's name (their email when no name is on file), with contact info, status and the leader's room. One leader per building; assign a replacement when a leader moves out. Log in as and Remove are in the row's ⋯ menu.
• Discounts — the rent discount each leader receives for their duties, applied to their monthly rent automatically.
• Supply Requests — leaders request building supplies (garbage bags, cleaning items); approve or decline, then arrange delivery/purchase.
• Receipts (its own sidebar page, not a tab here) — leaders submit receipts for approved purchases; review and approve them for reimbursement. Click a receipt to open it: its photos (click one for full screen), its details, its items with any that look personal flagged, and the corrections made to it. From there: Approve (or Mark Paid, once approved), Edit (the form opens beside the photos, so you can check the paper as you correct), Download PDF, Reject, and Retry scan after a failed scan. Approve and Mark Paid also stay on the row for quick work. Tick receipts to download just those as one PDF; the header's Download month PDF takes every receipt listed for that month. Approved receipts flow into expenses. Be careful editing a receipt after approval — the amount is already booked.
• Duty Reports — leaders report completed garbage duties (photos, dates); review for compliance.
• Schedules — the weekly garbage-duty schedule per building (who puts out what, when).
• Collection Config — each building's municipal garbage collection days by type (burnable, non-burnable, recyclables…), which drives the schedules.

Sodai Gomi — house leaders can also report oversized rubbish for their building and be asked to put a booked collection out. Those requests live on their own page, Sodai Gomi, not in these tabs.

AI Accuracy (/admin/receipts/ai-check)

Receipts → AI Accuracy shows how well the AI reads receipts: what it read off each receipt photo beside what staff approved, so the AI's mistakes can be found and counted, even after someone has corrected them. It covers housekeeping receipts and residents' receipts. Nothing on this page changes a receipt or any money.

• What is kept. Every scan from 11 October 2026 is kept exactly as the AI returned it: the total, the date, the store, the items and which items it thought were personal. A rescan keeps the earlier read and shows the new one. Receipts scanned before that date have nothing to compare.
• When a receipt counts. A receipt is compared once it is approved: a resident's receipt when staff approve it or mark it paid, a housekeeping receipt when its cleaning event is locked for payroll. Editing an approved receipt updates the comparison. Un-approving it, or unlocking the cleaning event, takes it out again until it is approved again.
• The counters. For approved receipts, how often staff changed each field: Total, Date, Description, Category (residents' receipts only), Items (lines edited, added or removed) and Personal Items (what the AI flagged as personal is not what was taken off the claim). Click one to list those receipts. Scan Failed lists the photos the AI could not read. Read Right is the share of approved receipts that needed no change.
• A receipt. Click one to see the photo, the AI's read and the approved values side by side, the items on both sides, the text the AI transcribed, and how the read went: the size of the photo it was sent, the version of its instructions, and what the scan cost.
• Taking an item off a claim is not counted as a mistake: the claimed amount is the receipt's total minus what was taken off, and that is the submitter's call, not the AI's.

Demo note: a sandbox "demo house leader" exists for testing the leader portal — don't assign it to a real building.