Rent Roll

Rent Roll money tabs (/admin/rent-roll)

This entry covers the last three Rent Roll tabs: P/L · Deposits · Reports. (Availabilities, Unit Map, Residents and Payments are covered in the companion entry.)

Expenses used to be a Rent Roll tab. They have their own page now, Expenses (Operations → Expenses), with purchases in the same list; the old tab's address opens it.

P/L tab

Monthly profit & loss per building and portfolio-wide: income (rent, charges, move-in invoices, short-stay/check-in revenue, waitlist fees) minus expenses. A waitlist fee that later pays for a booking is counted once, inside that booking's move-in invoice — not again as a waitlist fee.

How income is presented:

• Discounts are netted into rent — a discount shows as reduced rent income, not as a separate expense line.
• Deposit settlement adjustments are excluded from P/L income — deposit money is not revenue.
• Short-stay (check-in link) payments appear as their own income lines.

Expenses are grouped by their Type. Bedding is its own expense row, and when there were bedding fees or bedding costs in the period, the Bedding section under the statement sets the two side by side: bedding fees, bedding cost and the margin. In a managed building's owner split, bedding cost is shared the same way as the building's bedding-fee income.

Which month an expense counts in:

• The month of its date, by default.
• The month after it, if your company books expenses in the next month (Settings → Client Settings → Accounting): an expense dated in May counts in June. Only expenses move. Income stays in its own month, and so do house-leader discounts, the management fee, master lease and loan repayments.
• The Expenses page's P&L month column shows where each expense lands.

Use the Period filter to choose the months, and Building for one property. If a month's numbers look off, check the Payments tab and the Expenses page for that building first — P/L is a summary of those rows.

Click a row to see the transactions behind it. On the rent row, Covers shows what each payment is for: the days of the month and that month's full rent, for example "18/30 days of ¥82,000" — the same line an owner sees on their statement.

Deposits tab

Tracks every security deposit: who paid it, how much is held, and where it stands (held → settlement in progress → refunded/forfeited). Deposits are collected at booking (one month's rent) and settled at move-out through the move-out report (see the Move Outs guide).

The list opens on the Unsettled only pill, which hides reservations whose deposit is fully settled; remove the pill to see those too.

Notes:

• On a room change, the resident's deposit carries over and only the net difference is billed or refunded.
• The deposit amount shown on a move-out report is an editable snapshot for that settlement — the Deposits tab remains the record of what is actually held.

Reports tab

Generates rent-roll reports — period snapshots of residents, rents, and balances used for owner reporting and bookkeeping. Pick the period, generate, and download. Past generated reports are listed here for re-download.