Duty reports
Record when a scheduled duty was not done.
Report when a scheduled duty was missed, so there is a record rather than a disagreement.
Reports go to staff, not to the other residents. This is deliberate: it keeps a shared-house problem from turning into a doorstep argument, and it gives staff something factual to act on if it keeps happening.
What to write
Keep it factual: the date, the duty, and what happened. "Bins not taken out Tuesday 14th, collection missed" is enough.
You do not need to interpret it, assign blame, or suggest a consequence. A one-off is usually a genuine mistake; the value of a report is that a pattern becomes visible.
Why reports go to staff
Reports go to staff, not to the other residents. That is deliberate: it keeps a shared-house problem from turning into a doorstep argument, and it means you do not have to be the one enforcing anything.
When to file one
- A scheduled duty was missed.
- It has happened more than once.
- You would otherwise have to have an awkward conversation about it.
Not for something broken — that is a problem report. Not for a rota that is simply out of date — that is yours to fix.